Service 01 — Brokerage Bookkeeping & Client Money
Your client money
handled with the
care it requires.
When the ledger is clear and the separation holds, everything downstream becomes calmer — reviews, audits, year-end. This is the foundation your brokerage's accounts should rest on.
What this delivers
Books that reflect reality — month in, month out.
Brokerage bookkeeping done well means one thing above all: every entry is drawn with a clear and deliberate line between what belongs to your clients and what belongs to the agency. That discipline, maintained consistently, is what allows everything else to work properly.
Client money integrity
Client funds are recorded and held distinctly from agency money at every point — not just at month-end, but throughout each transaction.
Scheduled reconciliations
Reconciliations completed at the intervals your obligations call for — not deferred or abbreviated when things get busy.
Clear records, always accessible
Supporting documentation kept in order so you can answer a question from your compliance team or an insurer without any scrambling.
Monthly reporting that makes sense
A clear picture of where things stand each month — what's held, what's earned, what's moving — presented without needing an interpreter.
Less time on internal admin
Time currently spent chasing figures, correcting mispostings or preparing for reviews can be directed back toward the brokerage itself.
Confidence with insurers and clients
When your records are in order, conversations with insurers about premiums held — and with clients about money in transit — carry a different quality.
The situation many brokerages face
The books work, mostly — but the margins for error are uncomfortably thin.
Many brokerages grow their way into accounting arrangements that were adequate at a smaller scale. General bookkeepers, shared staff, systems not quite designed for fiduciary-flow work. Things get done, but reconciliations slip by a few weeks. Client money and agency income flow through the same accounts more often than they should. Year-end becomes an exercise in reconstruction rather than verification.
None of this is negligent — it's a natural result of growth outpacing administrative infrastructure. But the obligations don't relax because the operation is busy. The rules around client money are clear, and the consequences of records that can't be explained at review time are serious enough to warrant attention before, not after, a problem surfaces.
If this sounds familiar, it doesn't mean the books are wrong — it means there's an opportunity to put them on a more solid footing, quietly and without disruption.
Signs the current arrangement could be working harder
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Reconciliations are done but not always at the intervals the rules specify
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Client money and agency funds occasionally flow through the same account before being sorted
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Year-end preparation involves revisiting and correcting entries made under time pressure during the year
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The current bookkeeper understands general accounts but hasn't worked specifically within brokerage obligations
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Producing a clear view of client money held at any given moment requires more effort than it should
Our approach
Bookkeeping structured around what brokerage finances actually require.
We don't adapt a general bookkeeping template to brokerage work. We start from the obligations — client money rules, reconciliation cadences, commission recognition — and build the records outward from there.
Client money separation
Every premium received is recorded and tracked as client money from the moment it arrives. Transfers to your own income — commission earned, fees due — are made at the right point and documented clearly. The ledger reflects the distinction the rules require, not a reconstruction of it at month-end.
Regular reconciliation cycle
We conduct reconciliations at the frequency your regulatory context requires. Where there are discrepancies, we identify and resolve them promptly — with a clear record of what was found and what was done. Nothing is carried forward unresolved.
Commission recognition
Commission income is recorded at the right point in the transaction cycle — not when received, if that isn't when it's earned. The accounts reflect income correctly, which matters for reporting and for a clear view of agency finances.
Monthly position reporting
Each month closes with a clear statement of client money held, premiums in transit, commission recognised and the agency's own financial position. Presented plainly, without accounting complexity that needs unpacking before it's useful.
Working together
What the arrangement looks like in practice.
We work alongside your operation without adding noise. The day-to-day of the bookkeeping is handled on our side; you receive the outputs you need at the intervals that matter.
Initial review
We begin by understanding your current setup — which insurers you work with, how premiums flow, where the accounts currently live, what reconciliation history looks like.
Clean handover
We take over the bookkeeping in an orderly way — nothing gaps between old and new arrangements. If there are items to tidy before we proceed, we'll say so plainly.
Monthly rhythm
Bookkeeping runs each month on a set schedule. Reconciliations are completed. Monthly position report is delivered. Questions answered as they arise.
Year-end readiness
Because the records are kept properly throughout the year, year-end preparation doesn't involve reconstruction. The figures are there, in order, when they're needed.
Investment
A fixed monthly arrangement, with no surprises.
This service is structured as a monthly arrangement at a fixed fee. There's no variable billing based on transaction volume or complexity within normal parameters — you know the cost each month and can plan accordingly.
The fee reflects work that requires specific knowledge and consistent attention. It also reflects the cost of the alternative: an arrangement where the books are handled by someone without this background, and the shortfall only becomes visible at the wrong moment.
Brokerage Bookkeeping & Client Money
- Monthly bookkeeping with client money separation at every entry
- Client money and agency account reconciliations on schedule
- Commission recognition at the correct point in each transaction
- Monthly position report — client money held, commission, agency position
- Supporting documentation maintained and accessible throughout
- Year-end records kept in a state that requires no reconstruction
- Queries answered as they arise, without hourly billing
How it works over time
The difference becomes visible within the first quarter.
We can't promise outcomes we don't control. What we can describe is what proper brokerage bookkeeping looks like when it's running well, and what typically changes as that standard is established.
Month 1–2
Establishing the baseline
We review existing records, identify anything that needs tidying, and establish the bookkeeping structure going forward. The first reconciliation is completed. A position report is issued.
Month 3–6
Rhythm and reliability
Monthly work runs on schedule. Reconciliations are completed without needing to be chased. The position report gives a clear view of the agency's finances each month. Questions resolve quickly.
Ongoing
Confidence when it counts
Reviews, audits and year-end preparation proceed from records that don't require reconstruction. The books are in the state they should always have been in — and staying there.
Our commitment
We'll be clear about what we can do before we start.
The first conversation carries no obligation. We'll talk through your current setup honestly and tell you what we'd do differently — and if we're not the right fit for where your operation is, we'll say that too.
We don't take on bookkeeping arrangements we can't handle properly. If the work is in our scope, we commit to doing it carefully and consistently. If something changes or a question arises mid-month, we're reachable.
Initial conversation at no charge and no obligation — just a genuine discussion about your situation
We describe what we'll do in plain terms before any arrangement begins — no ambiguity about scope
If your situation changes and the service is no longer appropriate, we'll tell you honestly rather than continuing for the fee
Getting started
The path from here is straightforward.
There's no complex onboarding or lengthy questionnaires to complete before we speak. The first step is a conversation.
You get in touch
Send a message using the contact form. Tell us briefly about your brokerage and what you're looking to address — as much or as little as you'd like to share at this point.
We speak
We arrange a call to talk through your setup — insurer relationships, current bookkeeping, reconciliation history. No charge for this conversation, and no commitment required.
We set out the arrangement
If the fit is there, we'll describe what we'd do, how the handover would work, and what you'd receive each month. You decide whether to proceed — no pressure, no deadline.
Brokerage Bookkeeping & Client Money
If your client money records could be in better shape, this is where that begins.
We're available to talk through what you're working with and whether this service makes sense for your operation. The conversation carries no obligation.
Contact PremiraOther services
Explore further
These two services are often taken alongside this one, or as the next step once bookkeeping is in order.
Service 02
Commission & Premium Reconciliation
Clear reconciliation of premiums and commission across insurers, presented plainly so your figures hold together at every interval.
Service 03
Year-End Accounts & Compliance Reporting
Preparation of year-end accounts and the financial elements of compliance reporting, explained clearly and documented thoroughly.